Maintaining and Storing Forms For Patient Information

There are three key features to managing patient information in a clinical setting such as a dentist's office: maintaining, storing, and updating patient personal, medical, and insurance forms. Currently, these goals are met by asking for a patient to update information on every subsequent visit. But this method can present serious problems that effect the security, efficiency, and delivery of care. Let's take a closer look at each one of the features of information management in turn.

- Maintaining patient information is vital to the success of a practice. Accurate medical records ensure proper delivery of care, and help prevent missed follow-up appointments, prescription drug interactions, and adverse events. Maintaining patient information with paper records, or even with a paper-to-EHR system, is time-consuming, inefficient, and open to oversights and security problems.

- Storing patient information securely is critical to ensuring that there are not HIPAA violations – either because of unintentional oversights on the part of staff or deliberate security breaches. With a paper-only system, valuable office space is dedicated to document storage, which isn't always secure. And with paper forms that are transcribed to EHR, gaps can occur. It's difficult in either system to document chain of custody so that the cause of a breach can be found and fixed.
 
- Updating patient personal, medical, and insurance forms requires new patients to review and amend their records at every visit. If there are any changes, staff then have to spend valuable office time transcribing updates into the EHR system. And with every added step, new opportunities for security breaches, oversights, and lost forms occur.

So What's The Solution?

With the electronic forms and submission platform Practice Sense has developed, the issues associated with paper-based patient information records disappear. Our system allows for automated refreshing of sensitive patient information – either for individual patients or for the entire practice's patient base.

Your patients can use our platform to fill out information forms online before they ever come into the office. With our automated reminders, the can update their information in the same manner. This system immediately eliminates the need for checking and amending records in the office. That means better security, less wasted time, and improved patient retention.

With this system, the accuracy of your patient records will be dramatically improved. Practice Sense includes automatic verification of insurance information, so you'll never find yourself in the position of being stuck with nonpayment again. You'll know before you see a patient what their insurance carrier is, and whether they're up to date.

Security is vastly superior with our software as well. Because the need for entering paper-based forms to EHR is removed, there's no chance of losing a form or improperly disposing of it. Our systems security is robust, which means malicious breaches are next to impossible.
 

And our platform also provides unique reporting processes that allow you to keep better track of your patient base and a better handle on both the clinical and business sides of your practice. Reports can be automatically generated or mined for specific data.

Practice Sense is designed to get the best out of your practice. Contact us today to find out how we can help.